Migrating from Notion to monday.com: When and how to make the switch
Our team has been using Notion for about 2 years for documentation and project tracking. We're considering moving to monday.com for better project management but concerned about losing our Notion data and changing our workflow. When does it make sense to switch from Notion to monday.com? What's the migration process like?
2 Answers
I led a team migration from Notion to monday.com last year. The key question: what's your primary use case? If it's project management, task tracking, and team workflows → monday.com is better. If it's documentation, wikis, and knowledge bases → stick with Notion (or use both). The best approach is 'hybrid': use monday.com for operational work and Notion for internal documentation. For migration: 1) Export Notion pages as Markdown, then manually recreate in Notion (keep it as your wiki). 2) For projects, create new monday boards based on your Notion databases - there's no direct import. 3) Use the 'Item ID' column in monday to reference Notion page links for context. 4) Automations won't migrate - you'll need to rebuild them. Budget 2-3 weeks for a proper migration with 5+ boards.
We use both platforms now and it's actually ideal. monday.com handles all project execution (tasks, timelines, automations, status updates) while Notion houses our SOPs, meeting notes, and strategic docs. The integration via Zapier allows us to create Notion pages from monday items automatically - great for generating project documentation. The key is accepting that no single tool does everything well.